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Frequently asked questions about event planning pros
How much does an event planner cost?
Event planners in South Africa charge a flat fee, a percentage of the event budget (typically 10–15%), or an hourly rate. Full event management for a wedding can cost R15,000 to R50,000+ depending on the scale and complexity.
What does an event planner actually do?
An event planner handles venue sourcing, vendor coordination, budget management, timeline creation, guest logistics, and on-the-day coordination. They take the stress of execution off your plate so you can enjoy the event.
Do I need an event planner or can I plan the event myself?
For small gatherings under 30 people, DIY planning is manageable. For weddings, corporate conferences, or events with 50+ guests and multiple vendors, a professional planner saves time, money, and significant stress.
How far in advance should I hire an event planner?
For weddings and large events, hire a planner 12 to 18 months in advance. Corporate events and smaller functions can be planned in three to six months. Popular planners book up quickly — the earlier the better.
What is the difference between a full planner and a day-of coordinator?
A full planner manages the entire event from concept to completion. A day-of coordinator takes over in the final weeks to manage the event execution on the day. Day-of coordination is a cost-effective option if you are happy planning the details yourself.
How do I know if an event planner is the right fit?
Review their portfolio, read client reviews, and schedule an initial consultation. Good chemistry and clear communication are essential — you will be working closely together, so choose someone who listens and understands your vision.