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Frequently asked questions about catering pros
How much does catering cost per person?
Catering costs range from R150 to R600 per person depending on the menu, service style (buffet, plated, or cocktail), and whether staff, equipment hire, and drinks are included. Always compare like-for-like when getting quotes.
How far in advance should I book a caterer?
For large events like weddings and corporate functions, book three to six months ahead. For smaller events with 20 to 50 guests, two to four weeks' notice is usually sufficient if the caterer has availability.
Can caterers accommodate dietary restrictions?
Yes, reputable caterers can accommodate vegetarian, vegan, gluten-free, halaal, and kosher requirements. Provide a full list of dietary needs when requesting a quote so the caterer can confirm they can cater appropriately.
Do caterers supply tables, chairs, and crockery?
Some do; many do not. Clarify exactly what is included in the quote — food only, food plus service staff, or a full turnkey setup with equipment hire. Knowing this upfront avoids unexpected costs.
Can I request a food tasting before booking?
Most caterers offer food tastings for larger events like weddings. A tasting allows you to finalize the menu and give feedback before the event. Expect to pay a small fee that is usually credited toward your final invoice.
What happens if the number of guests changes after booking?
Most caterers allow guest count adjustments up to a week or two before the event. Significant reductions may still incur a minimum charge. Confirm the change policy and cut-off dates when signing your agreement.